Privacy Policy – Cicero Insight Journalists (CIJ)
Effective Date: 1 January 2025
1. Introduction
We are committed to protecting the personal data of our readers, contributors, and any other individuals who interact with our services. This Privacy Policy explains how we collect, use, store, and share personal data in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679 – GDPR).
2. Who We Are
Controller: Cicero Insight Journalists (CIJ) & International Council for Resilience and Defense (ICRD)
Contact Information:
Email: admin@cicero-insight.com
Data Protection Officer (DPO): Administration Office
3. What Personal Data We Process
We may process the following categories of personal data:
Identification data (e.g., name, email address, phone number)
Professional data (e.g., job title, employer)
Online identifiers (e.g., IP address, cookies, device IDs)
Content you submit (e.g., comments, articles, photographs)
Subscription and payment information (if applicable)
4. Lawful Bases for Processing
We rely on the following lawful bases under the GDPR:
Consent: When you voluntarily opt‑in to newsletters, surveys, or marketing communications.
Contractual Necessity: To fulfill agreements such as subscription services or commissioned work.
Legal Obligation: To comply with legal duties (e.g., tax reporting, court orders).
Legitimate Interests: For activities such as improving site security, analytics, and fraud prevention, provided these interests do not override your rights and freedoms.
5. How We Collect Data
Directly from you when you fill out forms, subscribe, comment, or correspond via email.
Automatically through technical means (cookies, server logs) when you visit our website.
From third‑party service providers (e.g., payment processors, mailing services) who act on our behalf.
6. Purpose of Processing
We process personal data to:
Deliver news content, newsletters, and personalized updates.
Manage subscriptions, payments, and contractual obligations.
Respond to inquiries, comments, and feedback.
Conduct analytics to improve our services and audience experience.
Comply with legal and regulatory requirements.
7. Data Retention
We retain personal data only for as long as necessary to fulfill the purposes outlined above, or as required by law. Typical retention periods:
Subscriber data: until you unsubscribe or request deletion.
Commenter data: for the duration of the article’s online presence, unless you request removal.
Financial records: for a minimum of six years, in line with fiscal regulations.
8. Your Rights Under the GDPR
You have the following rights regarding your personal data:
Right of Access: Request a copy of the data we hold about you.
Right to Rectification: Ask us to correct inaccurate or incomplete data.
Right to Erasure (“Right to be Forgotten”): Request deletion of your data where lawful.
Right to Restriction of Processing: Limit how we use your data in certain circumstances.
Right to Data Portability: Receive your data in a structured, commonly used format.
Right to Object: Object to processing based on legitimate interests or direct marketing.
To exercise any of these rights, contact our DPO at the email address provided above. We will respond within one month, as required by the GDPR.
9. International Transfers
If we transfer personal data outside the European Economic Area (EEA), we ensure appropriate safeguards (e.g., Standard Contractual Clauses) are in place to guarantee an equivalent level of protection.
10. Security Measures
We implement technical and organizational measures to protect personal data against unauthorized access, loss, alteration, or disclosure. These include encryption, access controls, regular security audits, and staff training.
11. Cookies and Tracking Technologies
Our website uses cookies to enhance usability and gather analytics. You can manage cookie preferences through the banner displayed on first visit or via your browser settings. Detailed information is provided in our Cookie Notice.
12. Changes to This Policy
We may update this Privacy Policy to reflect regulatory changes or operational adjustments. Any material revisions will be posted on our website with a notice of the effective date.
13. Complaints
If you believe your data protection rights have been infringed, you have the right to lodge a complaint with a supervisory authority, such as the Data Protection Authority in your EU member state.
Contact Us
For any questions, concerns, or requests related to this Privacy Policy, please reach out to:
Data Protection Officer
Administration Office
Email: admin@cicero-insight.com
Copyright © 2025 Cicero Insight Journalists (CIJ) & International Council for Resilience and Defense (ICRD)